The privacy of our users and customersis very important to us. For thisreason, in this document we indicate how we treat the personal data of (i) Each user registered on the BKOOL platform with any of the current Plans (Monthly Premium Plan, Annual Premium Plan or Family Premium Plan) (“RegisteredUser”);(ii)Holderofthe FamilyPlansubscription (“Administrator”);(iii)Eachuserinvited by the Administrator (“Guest”); (iv) Navigator of the Website (“Visitor”) from our website (“Website”), in accordance with the General Data Protection Regulations (“RGPD”) and the rest of the data protection regulationsin force in each moment. All of them jointly referred to as “Users”.
1. Data Controller
BKOOL, S.L. (hereinafter, "BKOOL") is the owner of this Website, whose corporate details can be consulted at Notice Legal.
BKOOL is responsible for the processing of the personal data provided by the User through the Website and assumes the commitment to protect the personal data of all persons with whom it deals, respecting the legal requirements regarding data protection and with maximum guarantees of confidentiality and security.
2. Processing of the User's personal data by BKOOL
| Purpose | Personal data collected | Legal basis | Retention |
|---|---|---|---|
| Registration of the Users at the BKOOL platform. | Name, surname, email address. Users may also include their photograph if they wish to do so in their Profile¹. | Execution of the contractual relationship. | As long as the User maintains an active account on the Platform. BKOOL may review the personal data of its non-active Users and shall block their personal data when has been inactive for 24 months after. BKOOL shall retain the personal data indicated for as long as the account remains active. In the event that the User requests the deletion of the account, BKOOL will only keep the personal data in accordance with the terms established in the current legislation in order to face any legal liabilities that may arise from the use of the Platform. Once said legal deadlines have expired, they shall be definitively deleted from BKOOL's databases. BKOOL will keep the email from user during the time needed for guarantee the traceability of the simulator users during the initial, free trial period of 30 days (Trial) and avoid abuses improper of the same. |
| Purchase a Premium Subscription on the BKOOL Platform (Monthly, Yearly or Family) | Bank details (First six digits and last four digits and expiry date). | Execution of the contractual relationship | During the Subscription and for 5 years thereafter to deal with any incidents or legal liabilities that may arise from the Subscription. |
| To use the functionalities of the simulator. For example, when pairing devices with the simulator, such as BKOOL's own trainer or the User's own heart rate sensor. The User can also choose session types and routes for using the simulator, and the results of the different sessions are saved, if the User chooses to save them. The User can also choose to discard them. If the User connects devices and applications to the simulator, BKOOL collects and processes the information provided by such devices. | Health data, which may be inferred from aspects such as heart rate, height, weight, age, weekly physical activity and other indicators provided by the devices themselves or entered manually by the User. Likewise, the User's location, if the device is configured to share such information or is provided by the User himself/herself, as well as the User's hardware information including Computer type Operating System. | Consent | The data collected will be kept on for as long as the User's subscription is active. When the User unsubscribes, only the necessary data will be blocked during the legal limitation periods in order to attend to any liabilities that may arise from such processing. |
| To invite friends or add guest in a Family Premium Plan | Your friends' or guest e-mail addresses. | Consent You will need to make sure that your friend authorises you to provide us with their email address. |
BKOOL will keep such emails after sending the invitation for the time necessary to confirm that the guest/friend become User Registered at BKOOL Platform |
| To resolve any queries or incidents | E-mail address. | Legitimate interest to resolve any questions and/or incidents and to provide an adequate service to the User. | For the time necessary to answer the question and/or solve the incident indicated by the User. Once incident closed BKOOL will retain the user history for 1 year, as a basis for resolving future incidents related to the initial, and for 4 years after will keep he locked history (it will not be readable and they will only be able to access him for staff authorized. |
| Send commercial communications (newsletters). | E-mail address. | Consent² | The data collected will be retained until the User withdraw its consent. In the case of newsletters, the User can unsubscribe at any time through the unsubscribe mechanisms established in the communication itself. |
¹ The public profile is set to private by default and it is the User who can decide what personal information others can see, if the User wants other BKOOL Users to see his/her information. The User can also decide what information he/she shares with others, if he/she so wishes, such as rankings, leagues, groups, friends.
² The User has the option of withdrawing their consent to the processing of this personal data at any time. To do so, the User may exercise its right of withdrawal at any time by sending an email or post to the addresses indicated in section 5 of this Privacy Policy. Even if the User opts out of receiving promotional communications, the User may still receive non-promotional emails and other types of communications, as permitted by law, such as emails or other service communications, including by electronic means, related to the ongoing relationship (i.e. booking reminders, billing, etc.).
3. Communications to third parties by BKOOL
The use of the services provided by BKOOL may entail the communication of the User's data to third party suppliers of BKOOL. Thus, in the event that the User chooses to pay by card, the card data will be stored by the payment providers called PAYCOMET S.L., STRIPE Payments Europe Ltd and PayPal (Europe) S.à r.l. et Cie, S.C.A. (PayPal) which are responsible for storing such data securely and which comply with the security standards required by BKOOL and are located within the European Economic Area.
On the other hand, the technology that enables BKOOL to provide services to the User is contracted with Amazon Web Services, a secure systems infrastructure provider whose servers are located within the European Economic Area.
4. Data imported by the User to the BKOOL platform
BKOOL allows the Users to import data to the platform www.bkool.com such as routes recorded by the User himself in a gpx file orsimilar. One importsthat data they will become the property of the BKOOL route repertoire, so if the Registered User at any time requests their withdrawal from the platform, BKOOL will proceed to anonymize their route,so that it cannot be associated with their profile and hide it from users. that they have not done it.
5. Security measures
BKOOL undertakes to adopt the necessary technical and organisational measures in accordance with the regulations in force so as to ensure the security of personal data and to prevent the accidental or unlawful destruction, loss or alteration of personal data transmitted, stored or otherwise processed, or unauthorised communication or access thereto. Personal data shall be processed as confidential by the controller, who undertakes to inform and to ensure by means of a legal or contractual obligation that such confidentiality is respected by his employees, associates, and any other person to whom he makes the information accessible.
6. Data protection rights
Users may exercise their right to request access to their personal data, the right to request its rectification or deletion, the right to request the limitation of its processing, the right to oppose its processing and the right to data portability, free of charge, by sending a written communication by e-mail to the following address dpo@bkool.com. In both cases, the User concerned must enclose a copy of his/her national identity card, passport or other valid document that identifies him/her. In the event that the exercise of their rights is not satisfactorily resolved, they may file a complaint with the Spanish Data Protection Agency (www.aepd.es).
In addition, the User may address any communication to the Data Protection Officer (DPO) at the same address (dpo@bkool.com).
7. Prohibition for minors
It is strictly prohibited for children under 14 years of age to provide BKOOL with personal data. Furthermore, purchase transactions may only be carried out by persons of legal age. If any person under 14 years of age provides data, or under 18 years of age makes purchases, their parents or guardians shall be solely responsible for this circumstance. If you are a minor, please ask your parents or guardians to contact us first.
8. Cookies
This Website uses cookies that are installed in the User's browser, if so configured, when accessing the URL: www.bkool.com and interacts with the Website.
Full information about the cookies that are installed is specified a Cookie Policy.
9. Social media
BKOOL is the owner of accounts in different social networks (Facebook, Twitter, Instagram, Strava and TikTok). The processing carried out by BKOOL of said data is that permitted by the social networks themselves through their services, without BKOOL extracting personal data from said social networks of its followers and users thereof. BKOOL uses said social networks to inform of its services and offers related to the platform itself in compliance with the contracting conditions established by the owners of the social networks themselves.
Version: 17 of March 2023